Submitting a claim

Explanation of Benefits

If you have a financial responsibility after you use your health plan for a covered service, you will be issued an Explanation of Benefits (EOB). Your EOB is not a bill. It is a breakdown of services used, amount charged by the provider and your financial responsibility to pay toward deductibles or co-insurance. You can see your prior EOB documents any time by logging in to your member portal account.

Making payments

Paying Your Insurance Premium

 If you are a Dean individual and family plan member and your premiums are not auto-withdrawn from your paycheck, you have access to a number of convenient ways to pay your monthly premium. We can accept online payments as well as payment through the mail. We can also accept cash payments at a CheckFree® kiosk near you.

Paying for Medical Services

When you are seen at a clinic location for services, you will often have the option to pay an applicable copay upon check-in. Dean Clinic will bill you for any deductibles for which you may be responsible. Dean Clinic will send you a bill for any copay charges not paid at the time of service or any coinsurance for which you are financially responsible. When you receive a bill this way, you may send in a check or provide your credit card information on the payment form and send it back to us. You may also make the payment online through MyChart.

How to Submit a Claim

In most cases, claims are submitted directly to Dean Health Plan by the providers or clinics. On occasion, if you’re traveling out of the area or have a college-age dependent, for example, it may be necessary for you to submit a claim for reimbursement.

When submitting the claim, be sure to follow these guidelines:

  • Send an itemized bill from the provider of service.  Requests must include the following:
    • Full patient name
    • Member ID
    • Procedure code(s)
    • Diagnosis code(s)
    • Date of service
    • Requested reimbursement dollar amount
    • Valid receipt of payment which must contain:
      • Date of service(s)
      • Place of service(s)
      • Billed amounts for each code
  • If services were received outside of the United States, you will need to submit the original bill along with an itemized bill that has been translated into English and indicate the appropriate currency exchange rate at the time the services were received. 
  • Send the bill within 60 days after the services are received to: Dean Health Plan, Attn: Claims Department, P.O. Box 56099, Madison, WI 53705.

If you have another insurance company that is the primary payer, you will need to send the Explanation of Benefits to us or to your health care provider.

This information pertains only to our QHP plans