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Medical Records / Frequently Asked Questions
How can I get copies of my medical
record and will there be a charge?
Dean Health System requires that a Patient Authorization
to Release Protected Heath Information Form be filled out, signed and returned
to the clinic that provided the service. There is no charge for medical records
that are released to another healthcare provider. Dean Health System may charge
a reasonable fee if the medical records are for personal use.
Can I view my medical
record and will there be a charge?
Patients can view their medical record by setting up an appointment with the
Release of Information Specialist at (608) 252-7784. Viewing appointments are
scheduled for one hour. If copies are requested, Dean Health System may charge
a reasonable fee to fulfill this request.
Can I get copies of my children's
records?
Generally all patients 18 years of age and older must sign for release of their
own health information. Patients less than 18 years of age must sign for release
of their health information in the following cases:
- Alcohol and Drug Abuse
Treatment: age 12 and older
- Mental Health Treatment: age 14 or older may consent to release of records
without parental consent (parents also retain the right to access this information)
- HIV test results: age 14 or older and Emancipated minors who are married
or in the military.
If you have other
questions about copying or transferring your
medical records, please call IOD Inc.,
Dean's medical records copying and transferring
service at (608) 252-8275
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